Privacy Policy
Meridian Media Solutions ("we", "our", or "us") is committed to protecting the privacy and security of the personal data we collect and process. This Privacy Policy outlines how we collect, use, disclose, and protect information gathered through our services, including interview production, conference management, event broadcasting, live streaming services, digital content creation, and statement dissemination.
Information We Collect
We may collect various types of personal data in the course of providing our services:
- Contact Information: This includes names, email addresses, phone numbers, and postal addresses provided when engaging with our services, participating in events, or making inquiries.
- Professional Information: Such as job title, company name, industry, and professional background relevant to conference management, live streaming, or content creation projects.
- Event and Content Related Data: Information provided when registering for conferences, participating in interviews, or contributing to digital content, which may include biographical details, photographs, or video footage, subject to explicit consent where required.
- Technical Data: When you interact with our online platforms or live streams, we may collect IP addresses, browser types, operating systems, and usage data, through cookies and similar technologies.
- Financial Information: For invoicing and payment processing related to our services, such as billing addresses. We do not store full payment card details.
How We Use Your Information
We use the collected information for the following purposes:
- To provide and manage our services, including organizing and executing interviews, conferences, and live events.
- To produce and disseminate digital content and conduct statement dissemination on your behalf.
- To communicate with you regarding our services, updates, support, and administrative messages.
- To process payments for services rendered.
- To improve and optimize our services, understanding user preferences and platform performance.
- To ensure the security and integrity of our platforms and comply with legal obligations.
Legal Basis for Processing
Our legal basis for collecting and using the personal data described in this Privacy Policy depends on the data we collect and the specific context in which we collect it:
- Performance of a contract with you.
- Your consent.
- Compliance with a legal obligation.
- Our legitimate interests, provided these are not overridden by your rights and freedoms.
Disclosure of Your Information
We may share your personal data with:
- Service Providers: Third-party vendors and partners who perform services on our behalf, such as cloud hosting, payment processing, analytics, and technical support. These providers are obligated to protect your data and only use it for the purposes specified by us.
- Clients and Partners: Where necessary for the provision of services, such as sharing speaker details for a conference or participant lists for an event, always in accordance with prior agreements and relevant data protection laws.
- Legal and Regulatory Authorities: When required by law or in response to valid requests by public authorities, such as a court order or subpoena.
- Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.
We do not sell or rent your personal data to third parties.
Data Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, accidental loss, destruction, or alteration. These measures include data encryption, access controls, and regular security assessments. While we strive to protect your personal data, no method of transmission over the Internet or electronic storage is 100% secure.
International Data Transfers
As a company based in the United Kingdom, our primary data processing takes place within the UK and European Economic Area (EEA). However, some of our service providers may operate globally. When transferring personal data outside the UK or EEA, we ensure that appropriate safeguards are in place, such as relying on adequacy decisions, standard contractual clauses, or other legally recognized mechanisms, to ensure your data receives comparable protection.
Your Data Protection Rights
Depending on your location and subject to applicable data protection laws, you may have the following rights regarding your personal data:
- Right to Access: To request a copy of the personal data we hold about you.
- Right to Rectification: To request that we correct any inaccurate or incomplete personal data.
- Right to Erasure (Right to be Forgotten): To request the deletion of your personal data under certain circumstances.
- Right to Restrict Processing: To request that we limit the way we use your personal data.
- Right to Data Portability: To receive your personal data in a structured, commonly used, and machine-readable format.
- Right to Object: To object to our processing of your personal data, particularly for direct marketing purposes.
- Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.
- Right to Lodge a Complaint: To lodge a complaint with a supervisory authority, such as the Information Commissioner's Office (ICO) in the UK.
To exercise any of these rights, please contact us using the contact details provided below. We will respond to your request in accordance with applicable data protection laws.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. The updated version will be indicated by an updated date at the top of this policy and will be effective as soon as it is published. We encourage you to review this Privacy Policy periodically.
Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Meridian Media Solutions
14 Regent's Park Road, Suite 201
London, Greater London, NW1 7FG
United Kingdom